In case you intend to organize a conference involving company executives, employees, or other parties, you’re counting on the presence of everyone you’ve invited to the meeting. What about a situation whereby the meeting is urgent but the physical presence of a few of the required participants cannot be guaranteed? The answer lies in VoIP phones that have capabilities for both voice and video conferencing. The best conference phones can be used in large offices as well as conference rooms for meetings that will include multi-party phone calls.
Numerous issues ought to be looked at when picking an office phone that supports conferencing, such as:
If you want the capability to have a meeting whose participants are not necessarily in the same physical room or geographical area, the phone you use for it should have capacity for video and voice over the internet. Thanks to VoIP phone calls, multiple persons can follow and take part in conversations at low costs.
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Size of Your Office
If several of the persons taking part in a VoIP meeting are in the same physical office, the selection of the right IP telephone ought to match the size of the office. Every IP phone model has its own microphone pickup range and speaker quality, and how large a conference room is will determine how powerful and robust your phone should be. Certain brands of conference telephones provide extra microphone extension kits that may match different audio range needs, especially for rooms with many people.
Ability to Record Calls
Ordinarily, all PBX phones are expected to have the call recording feature, for example to track calls between support staff and customers. But there are situations where you need to record the conversations that take place among staff members or company executives during an official meeting. With some of the latest models of conference telephones that feature IP capabilities, you may capture and store discussions in an internal memory that may be linked to an external memory device.
There are many benefits of recording your VoIP conference. A case in point is when you’re recording a conference to avoid writing minutes, or if the records are necessary for training and quality improvement. Recording can also help when you want to take a fresh look at vital details of the discussion or you need to share it with a workmate that never attended the conference.
There are cases where a conference will take place outside of your own office, such as a hotel room, so the IP phone you select should be able to match any such environment. A battery-operated phone with wireless connectivity and ability to connect to PCs and networks is desired.
A VoIP telephone with the above capabilities will work just fine.